Job Description

Role Overview

The Admin Executive plays a key role in managing day-to-day administrative operations, supporting leadership, coordinating office activities, and assisting with bookkeeping and accounting duties. This position requires strong experience with QuickBooks Online (QBO) and a solid administrative background. Experience in construction or a related industry is strongly preferred.

Responsibilities

• Oversee daily administrative operations to ensure smooth workflow
• Provide advanced administrative support to leadership and project teams
• Perform bookkeeping and accounting tasks using QuickBooks Online
• Manage invoicing, billing, data entry, and financial documentation
• Maintain organized systems for filing, documentation, and reporting
• Support construction project administration and office coordination
• Assist with scheduling, communication, and process improvements
• Uphold accuracy, confidentiality, and professionalism at all times

Qualifications

• Strong proficiency with QuickBooks Online (QBO) — required
• Experience working in construction, architecture, or home building — preferred
• Background as an administrative executive, office administrator, or similar senior admin role
• Exceptional organization skills and a high level of accuracy
• Strong communication and problem-solving skills
• Ability to work fully onsite in O’Fallon, MO
• Dependable, proactive, and comfortable managing multiple responsibilities

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